10 Tips to Get the Most Out of Your Microsoft 365 Apps

Microsoft 365 is a strong set of tools created to make working together and staying safe easier on many devices and systems. It has well-known programs like Word, Excel, PowerPoint, and Outlook, as well as new ones like Teams and OneDrive. With its powerful features and cloud-based services, Microsoft 365 gives businesses a complete way to organize their operations and boost communication. This post will talk about ten important tips that will help you get the most out of your Microsoft 365 apps.

What Are the Key Features of Microsoft 365?

Microsoft 365 isn’t just a bunch of office programs; it’s a whole ecosystem that helps people work together, control their data, and stay safe. Some of the most popular tools and features include: 

  • Teams 
  • OneDrive
  • Excel 
  • Word 
  • Power Apps 
  • Planner 
  • Forms 

Microsoft Teams is a central hub for communication and teamwork that lets users share files, hold meetings, and easily connect to other Microsoft apps. OneDrive also offers safe cloud storage, so users can get to their files and share them from anywhere. To keep private data safe, Microsoft 365 also has advanced security features like multi-factor login and data encryption.

One great thing about Microsoft 365 is that it lets people work together in real time. Multiple people can work on papers at the same time with tools like Excel and Word. This makes them more productive and reduces the need for version control. Also, Microsoft 365 works with other useful programs, such as Power Apps and Power Automate, which let users create their own apps and make work more efficient.

Microsoft Planner is a visual tool for keeping track of projects and tasks that works with Microsoft 365. It gives teams a central place to make plans, give tasks, and keep track of work. This tool is great for keeping track of complicated projects and making sure everyone on the team is on the same page. 

Along with these tools, Microsoft 365 comes with Microsoft Forms, which makes it easy to make polls, quizzes, and questionnaires. This tool helps with getting feedback, giving tests, and making the process of collecting data easier. Next, we’ll go into more detail on how you can optimize your Microsoft 365 experience. 

How Can You Optimize Your Microsoft 365 Experience?

To truly benefit from Microsoft 365, it’s essential to understand how to optimize its features for your organization’s needs. Here are some key strategies:

Embracing Collaboration Tools

Microsoft Teams is a cornerstone of collaboration in Microsoft 365. By setting up channels for different projects or departments, teams can communicate effectively and share relevant documents. Additionally, integrating SharePoint allows for centralized document management, making it easier for teams to access and collaborate on files.

Customizing Your Environment

Customizing your Microsoft 365 environment can significantly enhance user adoption. By tailoring SharePoint sites and Teams channels to reflect your organization’s branding and workflow, you can create a more intuitive and personalized experience for employees. This customization helps ensure that users can easily find and utilize the tools they need.

Using Automation

The Power Platform, which includes Power Apps, Power Automate, and Power BI, offers powerful tools for automating tasks and gaining insights from data. By leveraging these tools, businesses can streamline processes, reduce manual labor, and make data-driven decisions more effectively.

Ensuring Data Security

Data security is paramount in today’s digital landscape. Microsoft 365 provides robust security features like Azure Information Protection and Advanced Threat Protection to safeguard sensitive information. Implementing these features and ensuring compliance with regulatory standards can protect businesses from data breaches and legal issues.

Staying Up-to-Date with Training

Microsoft regularly updates its products with new features and enhancements. Staying informed through Microsoft Learn and other training resources can help your organization remain competitive and ensure that employees are using the latest tools effectively.

Partnering with Experts

Working with experienced consultants or Microsoft Certified Professionals can provide valuable insights and guidance on how to best utilize Microsoft 365 for your specific business needs. These experts can help overcome challenges, optimize your environment, and unlock the full potential of Microsoft 365.

Managing Email and Time Effectively

Utilizing features like Focused Inbox and Quick Steps in Outlook can significantly streamline email management. Additionally, leveraging shared calendars and task management tools can enhance productivity and collaboration across teams.

Utilizing Microsoft 365 Across Devices

Microsoft 365 apps are available across multiple devices, including PCs, Macs, tablets, and mobile phones. Ensuring that employees can access these tools from anywhere can improve flexibility and responsiveness to business needs. In conclusion, maximizing your investment in Microsoft 365 requires a strategic approach that encompasses collaboration, customization, automation, security, and ongoing learning.

Take The Next Step with Microsoft 365

If you’re looking to enhance your organization’s productivity and collaboration, consider reaching out to us for expert guidance on implementing Microsoft 365 effectively. Our team can help you tailor Microsoft 365 to meet your unique business needs, ensuring you get the most out of this powerful suite of tools.

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This Article has been Republished with Permission from The Technology Press.

6 Best Cloud Storage Providers to Save Device Space

In this digital world, it’s hard to keep track of all the storage space on your devices. It’s easy for our devices to run out of room because we keep adding more photos, videos, documents, and files. Cloud storage is a convenient option because it lets people store their data online, which frees up space on their devices and lets them view files from anywhere. This post will talk about the best cloud storage services that can help you get more done online and save space on your devices.

What Are Cloud Storage Providers?

Cloud storage services let people store and control their data online. These are called cloud storage providers. There are many perks to using these services, such as more storage space, the ability to share files, and better security. 

People who use cloud storage can get to their files from any internet-connected device. This makes it easier for people to work together and from home. Cloud storage is important for people who want to free up room on their devices and keep their data safe and easy to access.

There are different cloud storage companies with different features, prices, and ways to use their services. Some providers focus on personal use and offer free storage with the choice to pay more for more space. Others are geared toward businesses and offer advanced tools for working together and lots of storage space. It’s important to know the differences between these service providers so you can pick the right one for your needs.

Recently, cloud storage has grown into more than just a place to store files. It’s now also a way to work together and get things done. A lot of service providers now offer office software and real-time tools for working together. 

This makes it easier for teams to work on projects and papers together. The move toward a more unified service model has made cloud storage an important tool for both personal and business use. Next, we’ll cover how cloud storage providers can help with productivity. 

How Do Cloud Storage Providers Help with Productivity?

Cloud storage providers play a crucial role in enhancing digital workflow by offering a centralized platform for storing, accessing, and sharing files. This not only helps in freeing up device space but also facilitates collaboration and productivity. Here are some key ways cloud storage enhances digital workflow:

Centralized File Management

Cloud storage allows users to manage all their files from a single platform. This means you can access your documents, photos, and videos from any device with an internet connection, making it easier to work on projects or share files with others.

Enhanced Collaboration Tools

Many cloud storage providers offer integrated collaboration tools that enable real-time editing and commenting on documents. This feature is particularly useful for teams working on projects together, as it allows multiple users to contribute simultaneously without version control issues.

Advanced Security Features

Cloud storage providers typically offer robust security features, including encryption and two-factor authentication, to protect your data from unauthorized access. This ensures that your files are safe even if your device is compromised.

Scalable Storage Options

Cloud storage services often provide scalable storage options, allowing you to upgrade or downgrade your storage capacity as needed. This flexibility is beneficial for both individuals and businesses, as it ensures you only pay for the storage you use.

The ability of cloud storage providers to enhance digital workflow makes them indispensable for anyone looking to streamline their file management and collaboration processes. In the next section, we’ll talk about the best cloud storage providers out there now. 

What Are the Best Cloud Storage Providers?

Choosing the right cloud storage provider depends on your specific needs, whether you’re looking for personal use or business solutions. Here are some of the top cloud storage providers that offer a range of features and benefits:

  1. Google Drive: Known for its seamless integration with Google Docs and Sheets, Google Drive offers 15 GB of free storage and is ideal for those already using Google’s productivity suite.
  2. Microsoft OneDrive: Integrated with Microsoft Office, OneDrive provides a smooth experience for users of Word, Excel, and PowerPoint. It offers 5 GB of free storage and is particularly useful for Windows users.
  3. Dropbox: Famous for its file-sharing capabilities, Dropbox offers 2 GB of free storage and is popular among users who frequently collaborate on projects.
  4. iCloud: Designed for Apple users, iCloud provides 5 GB of free storage and integrates well with other Apple services like Photos and Mail.
  5. pCloud: Known for its lifetime subscription options, pCloud offers up to 10 GB of free storage and is a good choice for those looking for long-term storage solutions.
  6. Box: Focused on business users, Box offers robust security features and collaboration tools, making it ideal for enterprises.

It’s important to compare these providers based on your individual needs because each one has its own pros and cons. There is a cloud storage service out there that can meet your needs, whether you want free space, tools for working together, or more security.

Take Control of Your Digital Space

Cloud storage providers are a great way to manage the room on your devices and get more done online. You can make sure that your files are safe, easy to view, and share with others by picking the right provider. There’s a cloud storage service out there for everyone, from individuals who want to free up room on their phones to businesses that need powerful tools for teamwork. To get personalized help choosing the best cloud storage provider for your needs, please don’t hesitate to get in touch with us. 

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This Article has been Republished with Permission from The Technology Press.

10 Awesome Ways to Customize Your Desktop Layout

You can make your computer experience more unique by changing the style of your desktop. It lets you organize your area well, which makes it easier to get to files and programs you use often. There are many ways to change things whether you’re using Windows, macOS, or Linux. 

This can make a big difference in how your desktop looks and how it works, which can help you get more done and make your computer feel more like your own. We’ll look at ten ways to change the layout of your screen. 

10 Ways to Customize Your Desktop

Customizing your desktop can be both fun and rewarding. It offers a wide range of possibilities, from changing backgrounds and themes to organizing icons and widgets. Here are ten tips to help you get started:

1. Change Your Desktop Background

One of the easiest and most effective ways to make your computer your own is to change the background of your screen. A lot of different pictures are available, such as family photos, artwork, and backgrounds that change throughout the day. 

This can help make your workspace feel more like home. For instance, if you’re working on a creative project, a bright and colorful background might help you think of new ideas. On the other hand, if you need to concentrate, a more muted image might be better.

Most of the time, you have to go to your operating system’s settings to change your screen background. Right-click on the screen in Windows and choose “Personalize.” Then you can pick a background from your files or one of the ones that come with Windows. Mac users can choose or share a new background picture by going to System Preferences > Desktops & Screensaver.

2. Use Custom Themes

Using custom themes can completely overhaul the look of your desktop, including colors, fonts, and even the design of windows and menus. Themes are available for most operating systems and can be easily installed from the internet or created using third-party software. Custom themes allow you to match your desktop to your personal style or work environment, making your computer feel more personalized.

For Windows users, themes can be downloaded from the Microsoft Store or from third-party websites. macOS users can also find themes online, though they might require additional software to install. Linux users often have the most flexibility, as they can customize almost every aspect of their desktop using open-source tools.

3. Organize Icons and Folders

Organizing icons and folders is essential for keeping your desktop clutter-free and accessible. By categorizing files and applications into logical groups, you can quickly find what you need without having to search through a messy desktop. This organization can significantly reduce stress and improve productivity.

To organize your icons and folders, you can create folders for different types of files or projects and place them in a logical order on your desktop. You can also use labels or colors to differentiate between different types of files. Additionally, consider using the “Dock” on macOS or the “Taskbar” on Windows to pin frequently used applications for easy access.

4. Add Widgets and Gadgets

Adding widgets and gadgets can provide quick access to information like weather forecasts, news updates, or system performance metrics. These small applications can be placed anywhere on the desktop, making them a convenient way to stay informed without cluttering your workspace. Widgets can be particularly useful for monitoring system resources or staying up-to-date with current events.

On Windows, you can use tools like Rainmeter to create custom widgets. On macOS, GeekTool is a popular choice for adding custom widgets to your desktop. Linux users can use tools like Conky to display system information in a customizable format.

5. Create Custom Icons

Creating custom icons is another way to personalize your desktop. By designing or downloading custom icons, you can replace the default icons for folders, files, and applications, giving your desktop a consistent look that reflects your style. Custom icons can make your desktop feel more cohesive and visually appealing.

To create custom icons, you can use graphic design software like Adobe Photoshop or free alternatives like GIMP. Once you’ve designed your icons, you can replace the default icons by right-clicking on the file or folder and selecting “Properties” (on Windows) or “Get Info” (on macOS), then dragging your custom icon into the icon preview area.

6. Set Up Multiple Desktops

Setting up multiple desktops or workspaces is a powerful feature available on many operating systems. This allows users to separate different tasks or projects into distinct environments, reducing clutter and improving focus. Multiple desktops can help you stay organized and avoid distractions.

On Windows, you can use the Task View feature to create multiple desktops. On macOS, you can use Spaces to set up different workspaces. Linux users often use tools like GNOME or KDE to manage multiple desktops.

7. Use Keyboard Shortcuts

Using keyboard shortcuts is a simple yet effective way to streamline your workflow. By assigning custom shortcuts to frequently used applications or actions, you can save time and improve productivity. Custom shortcuts can help you work more efficiently by reducing the need to navigate menus or click through multiple windows.

To create custom shortcuts, you typically need to access your operating system’s keyboard settings. On Windows, you can go to Settings > Ease of Access > Keyboard to set up custom shortcuts. On macOS, you can use the Keyboard preferences in System Preferences to create custom shortcuts.

8. Automate Tasks

Automating tasks is another powerful customization strategy. Tools like AutoHotkey for Windows or Automator for macOS enable users to create scripts that automate repetitive tasks, freeing up time for more important activities. Automation can significantly reduce the time spent on routine tasks, allowing you to focus on more creative or strategic work.

To automate tasks, you can start by identifying repetitive actions you perform regularly, such as renaming files or sending emails. Then, use automation software to create scripts that perform these tasks automatically. This can range from simple actions to complex workflows that involve multiple applications.

9. Customize The Taskbar or Dock

To get the most out of your desktop setup, you can change the taskbar or dock. You can make your desktop easier to use and understand by moving icons around, adding custom tools, or changing how these things look. A dock or desktop that is well-organized can help you get to your most-used programs quickly.

When you right-click on the taskbar in Windows, you can change how it looks and add new icons. You can pin apps to the dock on macOS so they are easy to get to. You can also change the dock’s size and location to fit your needs.

10. Use Third-Party Software

Using third-party software can enhance your desktop customization experience. Programs like Rainmeter for Windows or GeekTool for macOS allow users to create custom widgets and skins that can display a wide range of information, from system stats to inspirational quotes. Third-party software provides a high degree of flexibility, enabling users to design their desktops with unique and functional elements.

To get started with third-party software, you can explore online communities or forums where users share their customizations and provide tutorials on how to implement them. This can be a great way to find inspiration and learn new techniques for customizing your desktop.

Try Customizing Your Desktop

It’s fun and satisfying to change the layout of your desktop, and it can make your computer experience much better. There are many ways to make your computer feel more like your own, whether you want to be more productive, show off your talent, or just make it feel more like you. You can make a workspace that fits your wants and style perfectly by exploring the different customization options. If you want to know more about designing your desktop or need help putting these ideas into action, please don’t hesitate to get in touch with us.

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This Article has been Republished with Permission from The Technology Press.

7 New and Tricky Types of Malware to Watch Out For

Malware is a huge threat in the digital world. It can cause a lot of damage and cost people a lot of money. As technology advances, so do the tactics used by cybercriminals. In this article, we will explore some of the newest and trickiest types of malware.

7 Malware Threats to Watch Out For

Malware keeps getting more complex and harder to detect. Here are seven new and tricky types of malware that you should know about:

1. Polymorphic Malware

Polymorphic malware is a type of malware that changes its code every time it replicates. This makes it hard for antivirus software to detect because it looks different each time. Polymorphic malware uses an encryption key to change its shape and signature. It combines a mutation engine with self-propagating code to change its appearance continuously and rapidly morph its code.

This malware consists of two main parts: an encrypted virus body and a virus decryption routine. The virus body changes its shape, while the decryption routine remains the same and decrypts and encrypts the other part. This makes it easier to detect polymorphic malware compared to metamorphic malware, but it can still quickly evolve into a new version before anti malware detects it.

Criminals use obfuscation techniques to create polymorphic malware. These include: 

  • dead-code insertion
  • subroutine reordering
  • register reassignment
  • instruction substitution
  • code transposition
  • code integration

These techniques make it harder for antivirus programs to detect the malware. Polymorphic malware has been used in several notable attacks, where it spread rapidly and evaded detection by changing its form frequently. This type of malware is particularly challenging because it requires advanced detection methods beyond traditional signature-based scanning.

2. Fileless Malware

Fileless malware is malicious software that works without planting an actual file on the device. Over 70% of malware attacks do not involve any files. It is written directly into the short-term memory (RAM) of the computer. This type of malware exploits the device’s resources to execute malicious activities without leaving a conventional trace on the hard drive.

Fileless malware typically starts with a phishing email or other phishing attack. The email contains a malicious link or attachment that appears legitimate but is designed to trick the user into interacting with it. Once the user clicks on the link or opens the attachment, the malware is activated and runs directly in RAM. It often exploits vulnerabilities in software like document readers or browser plugins to get into the device.

After entering the device, fileless malware uses trusted operating system administration tools like PowerShell or Windows Management Instrumentation (WMI) to connect to a remote command and control center. From there, it downloads and executes additional malicious scripts, allowing attackers to perform further harmful activities directly within the device’s memory. Fileless malware can exfiltrate data, sending stolen information to attackers and potentially spreading across the network to access and compromise other devices or servers. This type of malware is particularly dangerous because it can operate without leaving any files behind, making it difficult to detect using traditional methods.

3. Advanced Ransomware

Ransomware is a sophisticated form of malware designed to hold your data hostage by encrypting it. Advanced ransomware now targets not just individual computers but entire networks. It uses strong encryption methods and often steals sensitive data before encrypting it. This adds extra pressure on victims to pay the ransom because their data could be leaked publicly if they don’t comply.

Ransomware attacks typically start with the installation of a ransomware agent on the victim’s computer. This agent encrypts critical files on the computer and any attached file shares. After encryption, the ransomware displays a message explaining what happened and how to pay the attackers. If the victims pay, they are promised a code to unlock their data.

Advanced ransomware attacks have become more common, with threats targeting various sectors, including healthcare and critical infrastructure. These attacks can cause significant financial losses and disrupt essential services.

4. Social Engineering Malware

Social engineering malware tricks people into installing it by pretending to be something safe. It often comes in emails or messages that look real but are actually fake. This type of malware relies on people making mistakes rather than exploiting technical weaknesses.

Social engineering attacks follow a four-step process: information gathering, establishing trust, exploitation, and execution. Cybercriminals gather information about their victims, pose as legitimate individuals to build trust, exploit that trust to collect sensitive information, and finally achieve their goal, such as gaining access to online accounts.

5. Rootkit Malware

Rootkit malware is a program or collection of malicious software tools that give attackers remote access to and control over a computer or other system. Although rootkits have some legitimate uses, most are used to open a backdoor on victims’ systems to introduce malicious software or use the system for further network attacks.

Rootkits often attempt to prevent detection by deactivating endpoint antimalware and antivirus software. They can be installed during phishing attacks or through social engineering tactics, giving remote cybercriminals administrator access to the system. Once installed, a rootkit can install viruses, ransomware, keyloggers, or other types of malware, and even change system configurations to maintain stealth.

6. Spyware

Spyware is malicious software designed to enter your computer device, gather data about you, and forward it to a third-party without your consent. Spyware can monitor your activities, steal your passwords, and even watch what you type. It often affects network and device performance, slowing down daily user activities.

Spyware infiltrates devices via app install packages, malicious websites, or file attachments. It captures data through keystrokes, screen captures, and other tracking codes, then sends the stolen data to the spyware author. The information gathered can include login credentials, credit card numbers, and browsing habits.

7. Trojan Malware

Trojan malware is a sneaky type of malware that infiltrates devices by camouflaging as a harmless program. Trojans are hard to detect, even if you’re extra careful. They don’t self-replicate, so most Trojan attacks start with tricking the user into downloading, installing, and executing the malware.

Trojans can delete files, install additional malware, modify data, copy data, disrupt device performance, steal personal information, and send messages from your email or phone number. They often spread through phishing scams, where scammers send emails from seemingly legitimate business email addresses.

Protect Yourself from Malware

Protecting yourself from malware requires using the right technology and being aware of the risks. By staying informed and proactive, you can significantly reduce the risk of malware infections. If you need help safeguarding your digital world, contact us today for expert advice.

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This Article has been Republished with Permission from The Technology Press.

Where Do Deleted Files Go?

It may seem like the file is gone for good when you delete it from your computer. However, the truth is more complicated than that. A deleted file doesn’t really disappear from your hard drive; it stays there until new data fills up the space it occupied

This process might be hard to understand for people who don’t know much about how computers handle files. We’ll discuss what happens to deleted files, how to recover them, and why they might still be on your device.

What Happens When You Delete a File?

It’s not as easy as it seems to delete a file. When you send a file to the Trash or Recycle Bin, it is not erased from your hard drive right away. It is instead taken to a temporary storage place and stays there until you decide to empty the bin. The file’s data stays on the hard drive even after the bin is empty; it is marked as free space that can be used by other files.

When you delete a file, you remove its record from the file system. The file system is like a directory that keeps track of all the files on your computer. The operating system will no longer know where the file is, but the data inside will still be there. This is why it’s often possible to recover deleted files with special software, as long as the space hasn’t been filled with something else.

Getting rid of files is a lot like taking the title off of a VHS tape. People who are looking for the movie can still find it on the tape, but without the name, it’s like the movie doesn’t exist. Also, when you remove a file, you’re removing its label from the file system. The data, on the other hand, stays on the hard drive until it’s overwritten.

To manage data successfully and safely, you need to understand this process. For instance, deleting private information might not be enough if you want to be sure it’s gone for good. If you want to delete the information on your hard drive safely, you may need to use extra tools. Next, we’ll explore how to recover deleted files and the importance of backups.

How Can I Get Back Deleted Files?

To recover deleted files, you need software that can scan your hard drive for data that has been marked as available but hasn’t been written over yet. This method might work if the file was recently deleted and the space it took up hasn’t been filled with new data.

How Software for Recovery Works

The way recovery software works is by scanning the hard drive for areas that have data in them but are not currently linked to any file in the file system. After that, it tries to rebuild the file by putting these parts back together. How well this process works will depend on how quickly the recovery is attempted and whether the sections have been written over.

What File Recovery Can’t Do

File recovery works sometimes, but not all the time. It’s much harder or even impossible to recover a removed file if the space it took up has been written over. It’s also possible for the quality of the recovered file to vary, with some files being fully recovered and others only partly.

Why Backups Are Important

Because file recovery isn’t always possible, it’s important to keep regular copies of important data. This ensures that you can still access a file through your backups even if you delete it and can’t recover it.

We’ll discuss more about how different devices handle deleted data and the concept of “secure deletion” in the next section. 

What Does Happen on Various Devices?

Deleted files are handled in a few different ways by different systems. Android phones have a folder called “Recently Deleted” where lost files are kept. This is similar to the “Recycle Bin” or “Trash” on any other computer. Photos and movies deleted from an iPhone are kept in the “Recently Deleted” album in the Photos app for 30 days before being deleted for good.

Secure Deletion

Secure deletion does more than just delete a file from the file system; it also writes over the space it took up to make sure the data can’t be retrieved. This is especially important if you want to make sure that all of your private data is gone.

SSDs vs. HDDs

How lost files are dealt with depends on the type of storage device used. Solid-State Drives (SSDs) handle deleted data more efficiently with a method called TRIM. This can make recovery harder than with traditional Hard Disk Drives (HDDs). 

To keep your information safe on multiple devices, you need to know about these differences. Next, we’ll discuss how to ensure that deleted files are really gone and what you can do to keep your data safe.

How To Make Sure Files Are Really Deleted

There is more to do than just putting things in the trash or recycle bin to make sure they are really gone. You need to do more to ensure that the data is safely erased. This is especially important if you want to keep private data safe from unauthorized access.

You can safely delete files with software that is designed for that purpose. These tools delete files and then overwrite the space they filled several times, making it almost impossible to recover the data. In order to keep private data safe, this step is very important and is called “secure deletion.” Good data management practices can help keep your data safe and secure in addition to secure deletion. Some examples are making regular backups and encrypting your data. 

Take Charge of Your Information

To sum up, if you want to keep your digital life safe, you need to know where deleted files go and how to recover them. You can keep your information safe from unauthorized access by managing your data and backing it up regularly. If you need help safely deleting sensitive files or have questions about how to handle your data, please contact us.

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This Article has been Republished with Permission from The Technology Press.

New Gmail Threats Targeting Users in 2025 (and How to Stay Safe)

Cybercriminals target Gmail a lot because it’s very popular. It also integrates with many other Google services. As AI-powered hacking attacks become more common, it gets harder for people to distinguish between real and fake emails. 

As 2025 approaches, it’s crucial for Gmail users to be aware of these new threats and take steps to keep their accounts safe. We’ll discuss the new threats that Gmail users face in 2025 and give tips on how to stay safe.

What Are the New Threats to Gmail in 2025?

Cyber threats are constantly evolving, and some of the most sophisticated attempts have been aimed at Gmail. One major concern is that Artificial Intelligence (AI) is being used to create scam emails that appear very real. The purpose of these emails is to mimic real ones, making them difficult to spot. AI is also being used to create deepfakes and viruses, which complicates security even further.

Gmail is deeply connected to other Google services. This means if someone gains access to a user’s Gmail account, they might be able to access all of their digital assets. These include Google Drive, Google Pay, and saved passwords. This makes it even more critical for people to secure their Gmail accounts.

When hackers use AI in phishing attacks, they can analyze how people communicate. This helps them write to create emails that look almost exactly like real ones. This level of sophistication has made phishing efforts much more likely to succeed. Now, almost half of all phishing attempts use AI technology.

Gmail continually updates its security, so users need to be adaptable to stay safe. We’ll delve into the specifics of these threats and explore how they work in the next part. Cyber threats are always changing, and Gmail users must stay vigilant to protect themselves. Next, we will explore what these threats mean for Gmail users and how they can impact both individuals and businesses.

What Do These Threats Mean for Gmail Users?

Gmail users are particularly concerned about phishing scams that utilize AI. AI is used in these attacks to analyze and mimic the communication styles of trusted sources, such as banks or Google. This makes it difficult for people to identify fake emails because they often appear real and personalized.

This is what deepfakes and malware do:

  • Deepfakes and viruses created by AI are also becoming more prevalent. 
  • Deepfakes can be used to create fake audio or video messages that appear to come from people you know and trust (which complicates security more). 
  • AI-generated malware is designed to evade detection by regular security tools.

Effects on People and Businesses

Identity theft and financial fraud are two risks for individuals who use Gmail. But these threats have implications that extend beyond individual users. Businesses are also at risk. Compromised Gmail accounts can lead to data breaches and operational disruptions.

To stay safe, users need to be aware of these risks and take proactive steps to protect themselves. The impact of these threats on both individuals and businesses shows how important security is. Next, we will explore other dangers that Gmail users should be aware of.

What Are Some Other Dangers That Gmail Users Should Know About?

AI-powered hacking isn’t the only new threat that Gmail users should be aware of. More zero-day exploits are being used to attack users. They exploit previously unknown security vulnerabilities in Gmail. This allows them to bypass traditional security measures. Attackers can access accounts without permission before Google can address the issue.

Quantum computing is also a huge threat to current encryption methods. As quantum computing advances, it may become possible to break complex passwords and encryption keys. This could make it easier for hackers to access Gmail accounts. Users can implement strong passwords, enable two-factor authentication, and regularly check account settings for suspicious activity. Next, we will explore how to keep your Gmail account safe.

How Can I Keep My Gmail Account Safe?

There are tons of security threats out there for Gmail users. But there are still things you can do to stay safe. Several steps can be taken to protect your Gmail account from these threats:

Make Your Password Stronger

It is very important to use a strong, unique password. This means avoiding common patterns and ensuring the password is not used for more than one account. A password generator can help create strong passwords and keep them secure.

Turn on Two-Step Verification

Two-factor authentication is safer than a password. This is because it requires a second form of verification, like a code sent to your phone or a physical security key. Attackers will have a much harder time accessing your account.

Check Third-Party Access

It’s important to monitor which apps and services can access your Gmail account. As a safety measure, remove any access that is no longer needed.

Use the Advanced Protection Program in Gmail

Google’s Advanced Protection Program gives extra protection against scams and malware. It includes two-factor authentication and physical security keys. It also scrutinizes file downloads and app installations thoroughly. By following these steps, Gmail users can significantly reduce their risk of falling victim to these threats.

Keep Your Gmail Account Safe

As we’ve discussed, the threats to Gmail users are real and evolving. Users can protect themselves by staying informed and implementing robust security measures. Never give up and be prepared to address new challenges as they arise.

Staying up-to-date on the latest security practices and best practices is important to keep your Gmail account safe. In today’s cyber world, it’s crucial for both individuals and businesses to protect their digital assets. Don’t hesitate to reach out if you’re concerned about keeping your Gmail account safe or need more help avoiding these threats. You can count on our team to help you stay safe online as the world of hacking continues to evolve.

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This Article has been Republished with Permission from The Technology Press.

8 Considerations Before Buying Used Technology

We use our devices every day, so they need to work well for our needs. A device that’s slow or broken is inconvenient and can affect productivity for day-to-day tasks. But buying a brand new phone or laptop isn’t always the best option. We’ll cover eight things you should consider before making the purchase of a used device. 

8 Things to Consider Before Buying Used Technology 

Tech that’s used can be a way to save cash. According to recent data, 70% of consumers bought or sold used technology in 2023. It’s a popular market that’s expected to grow to $2.7 trillion in 2025. 

However, you still have to exercise caution when buying any used device. Before purchasing used electronics, consider these eight things: 

1. Is the Device Still Supported?

Before actually buying used tech, check to see if it still gets updated. Older devices may not receive new software, which could make them less safe to use. Security updates protect your gadget against cyber attackers. 

When a device is no longer supported, it can’t get security patches in the latest updates. This leaves an opening for hackers to get in. To protect your information, you should always be able to update the device you’re using.  

If a device doesn’t get these updates, then it’s not something worth buying. Check the manufacturer’s website and see how long they support the device. This will let you know how long you can use it safely. Other brands could support their products longer than others do.

2. Device Age

The age of the device is very important. New devices generally work better and have long-lasting quality. If your device is a few years old, you may notice some performance issues. 

Check when your device originally hit the market. This will tell you how old it is. You can look into newer models of devices and see their capabilities, too. Decide if the device will still provide whatever you require in the way of functionality. 

3. Battery Health

Try to get a rough idea about the battery health. Certain vendors may provide that information for you. A healthy battery will allow you to use your device for long periods without having to charge it. 

If your battery health is low, it may be time for an upgrade. Check out how much the replacement of the battery will be. Then, add it to the system cost.

4. Any Apparent Damage?

Visible damage on the device could mean bad performance. Cracks and dents might indicate falls or rough handling. They could also signal severe internal problems within the gadget.

Water damage can also cause a number of problems. Look for discoloration or rust. If there’s noticeable damage to the device, it may not be worth it. Major defects can impact how the device works when you use it daily. 

5. Are All Accessories Available?

Ensure that you get everything that you might need with the gadget. Missing items could mean additional purchases later. Chargers and cables are important. Ensure that they are present with your purchase.

Extra things such as cases and headphones are always nice to have. Check whether they are included. If you have to purchase these items separately, it will add to the overall cost. 

6. What’s the Return Policy?

It is always important to know the details of the return policy. This way, you can take it back if something goes wrong. If anything happens to the device, a warranty can help with repair or replacement. Check these details before purchasing to be safe. 

7. What is the Cost?

Compare it with new and other used alternatives to make sure you’re getting the best deal. Sometimes buying a brand new device doesn’t cost much more. You may consider buying one as new instead if it’s not too far off. Research several sellers to make sure you’re not overpaying. 

8. Is It Possible to Try Before You Buy?

It’s always a good idea to try a device before you buy. This is especially true when buying on a peer marketplace. If at all possible, meet the seller and try out the device in person. It’s the best way to test before making a commitment. 

Not able to meet in person? Ask for a video. The seller can make a video demonstrating the device. This way, you can make sure you’re not wasting your time meeting them. To be safe, you can purchase a used device from a major retailer and test the device in the store. 

Buying Used Tech 

Buying used technology can be a little tricky, but if you think about these things, you’re likely to make a good choice. Remember to check key things like battery health, device support, and prices before you buy. While used tech can be cheaper than new, it’s not always a better deal. 

Make sure the device you choose will work well for your needs. It should also be secure to use and be functional for a long time. If you can find a used device that’s not too old at a comparable price to new ones, you may have a great deal on your hands. Contact us today for help finding a quality used device. 

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This Article has been Republished with Permission from The Technology Press.

All About the New U.S. Cyber Trust Mark

The Cyber Trust Mark is a new smart device label created by the US government to prove that a device is safe. Internet of Things (IOT) devices have risen in popularity recently. Devices like smart thermostats and baby monitors make our lives easier, but also open us up to cyber threats. 

There were over 112 million IoT cyber attacks worldwide in 2022, and this number continues to grow. With an increase in AI-powered attacks, an 82% increase was expected in 2024. The United States created new standards to confirm a device is safe. 

As a result, you may see a shield with the “U.S. Cyber Trust Mark” when device shopping. Let’s take a look at what this means and how you can use this new feature next time you make a purchase. 

What is the Cyber Trust Mark?

Smart devices are everywhere nowadays, from our homes to offices. Yet, some such devices are still insecure, leaving openings for hackers to steal our info and spy on us. In 2023, TVs, smart plugs, and digital video recorders had the most IoT vulnerabilities and attacks. Many more types of devices may be dangerous without our knowledge. 

This problem is now being solved through the Cyber Trust Mark. It will tell you which device is safe without a doubt. Even if you’re not tech-savvy, you can purchase with confidence.  

How Does a Device Get the Cyber Trust Mark?

To get the U.S. Cyber Trust Mark, a device has to undergo tests to verify its security. These tests cover several points and examine things like:

First, the device should have strong passwords. Weak passwords are easily guessed by hackers. This is one of the most common ways cybercriminals hack into devices. Next, the device should keep your information safe. It should use appropriate methods to lock up your data for privacy and security. 

The device should also be regularly updated. These updates fix problems and keep the device safe from hackers. Devices with frequent updates are more secure than others. 

How Often are the Standards That Define the Cyber Trust Mark Updated?

The standards of the mark will change over time. New threats keep appearing, and the government will update the standards to cope with these. This way, the mark will always stand for good security.

Retesting of the devices might sometimes be necessary. This helps to ensure that they still meet the standards.

How Can Companies Get the Mark for Their Devices?

Companies have to apply to get the mark. They send their devices for testing, and if it passes, it gets the mark. The company can then put the mark on the box of the device.

This requires time and costs, but it’s worth it for businesses. It can help them sell more devices with an increase in consumer trust. 

When Will We See the Cyber Trust Mark?

It is new, but the mark will start showing up on devices soon. They want stores to start using it immediately, meaning the next time we go shopping, we may see it. Many types of smart devices may obtain the Cyber Trust Mark, including but not limited to the following:

  • Smart TVs
  • Smart speakers
  • Security cameras
  • Smart thermostats
  • Smart locks

How Does the Mark Help Consumers?

The Cyber Trust Mark makes shopping simpler. It doesn’t require any technical knowledge. All you have to do is look for the mark to confirm which device is safe. 

The mark also encourages companies to make safer devices. They want the mark, so they work harder at security.

What if a Device Doesn’t Have the Mark?

If a device doesn’t have the mark, that doesn’t mean it’s not safe. In this case, you should look into its safety features. You may also ask the store or check online for more information.

Wherever possible, it’s best to choose devices that carry the mark. This way, you can be sure they have passed important safety tests.

What to Do If You Already Have Smart Devices?

If you already have smart devices, don’t worry. You can still take steps to make them safer, even without the trust mark. 

Here are some tips:

  • Change default passwords 
  • Keep the software updated 
  • Turn off features you don’t use 
  • Use a strong Wi-Fi password

Follow these steps to help protect your devices and your info.

What’s Next for Smart Device Safety?

The Cyber Trust Mark is a big step for device safety, but it’s just the beginning. We’ll see more changes in the future. These may include:

  • Stricter standards for the mark
  • More types of devices getting the mark
  • Better ways to test device safety

The goal is to make all our smart devices safer to protect our info and our privacy. For now, the mark will only apply within the U.S., but other countries may create something similar in the future. 

Stay Safe and Smart

The Cyber Trust Mark helps us in making informed choices; it’s an easy way to know what devices are safe. When you shop, look for the mark. It’s your sign of a trustworthy device.

Keep in mind that device safety is constantly changing. Keep yourself informed about new threats and safety tips. 

If you have any questions about device safety, don’t be afraid to ask. Contact us today for help making your smart home safe and secure.

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This Article has been Republished with Permission from The Technology Press.

Top 10 Security Tips for Mobile App Users

Mobile applications have become an integral part of our lives. We use them to browse the internet, network, communicate, and much more. But they open us up to risks caused by fraudsters who may steal information or damage our phones. 

According to 2024 data from Asee, over 75% of published apps have at least one security vulnerability. This means that 3 out of every 4 your favorite apps could be risky to use. It’s important to be cautious while downloading and maintaining apps. Here are ten simple tips that can help keep your mobile apps secure.

Why Is Mobile App Security Important? 

Not only do 75% of apps risk our security, but business apps are three times more likely to leak log-in information. These risks also include even the most popular apps. Those with over 5 million downloads still have at least one security flaw. 

Using mobile apps is not always safe. There are many ways for hackers and criminals to steal your data. This can happen because of your internet connection, app permissions, and more. Next, we’ll cover ten essential security tips to keep your data safe when using mobile apps. 

Top 10 Security Tips for Mobile App Users 

Mobile apps can be dangerous, but there are ways to reduce these risks. If you’re careful about where you download apps, the permissions you allow, the internet connection you use, and more, you can keep your data as safe as possible. Here are the top ten security tips for mobile app users: 

1. Only download from official stores

The first step of mobile app security is choosing safe apps. Some apps are not secure, even when they look legit. It’s important to be aware of the source before you click download. Always download your apps from the App Store or Google Play. 

These stores check apps to make sure they’re safe. Don’t download from random websites. They might have fake apps that can hurt your phone.

2. Check app ratings and reviews

Before you download an app, see what other people are saying about it. If lots of people like it and say it’s safe, it is probably fine. But if people are saying it has problems, perhaps you don’t want to install it.

3. Read app permissions

When you find an app you want to download, stop and do research first. If you download a fake app by mistake, your device may be attacked. It can open you up to malware, ransomware, and more threats. 

Apps frequently request permission to access certain parts of your phone. Maybe they want to know your location or use your camera. Consider whether they really need that information. If an app requests access to too much, do not install it.

4. Update your phone’s operating system

Keep the software on your phone up to date. New updates frequently patch security vulnerabilities. This makes it more difficult for the bad guys to hack into your phone.

5. Use strong passwords

We use apps for many day-to-day tasks like sending emails, storing files, and sharing on social media. If an app is hacked, your personal information can be stolen. 

Passwords protect your apps. Make sure your password is difficult to guess. Use letters, numbers, and symbols. Do not use the same password for all apps. That way, if a person guesses one password, he or she cannot access all your apps.

6. Enable two-factor authentication

Two-factor authentication means an additional step in order to log in. It can send a code to your phone or email. This will make it way harder for bad people to get into your accounts.

7. Beware of public Wi-Fi

Public Wi-Fi is never a safe space. There may be bad guys watching what you do online. Never use public Wi-Fi on important apps. Wait until you’re on a safe network, like the apps for banking.

8. Log out of apps not in use

Log out of apps whenever you’re done using them. This is even more important when the apps hold personal information, such as banking or email apps. In case someone steals your phone, it’s much harder for them to access your apps.

9. Update your apps 

Developers of applications usually fix security issues in updates. Keep updating your apps whenever newer versions get released. It will help in safeguarding your information.

10. Use security features 

Lots of apps have additional security features. These may include fingerprint locks or face recognition. Switch these on if you can, as they can help stop other people using your apps. Even with these security tips, it’s important to take other measures to protect your data. Be sure to follow our tips on safe downloads and data protection in addition. 

Stay Safe While Using Mobile Apps 

It’s not hard to stay safe with mobile apps. Just be careful and think before you act. Only download apps you trust. Keep your phone and apps updated. Use strong passwords and extra security when you can.

Remember, safety is in your hands. Don’t hesitate to ask for help with app security. For more mobile app security tips, feel free to contact us today.

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This Article has been Republished with Permission from The Technology Press.

Is It Time for a Device Upgrade? Check for These 7 Signs

Technology is fast, and in no time, our gadgets get outdated. According to data from Statista, consumers replace their devices about every 2-3 years. Still, it can be tricky to determine when an upgrade is needed. 

Upgrading your device isn’t just about having the latest gadget. An up-to-date device is safer and more efficient. This article will help you in spotting the signs that your gadget needs replacement. We will talk about seven signs that it is time to get a new one.

7 Signs It’s Time for a Device Upgrade 

It can be hard to tell when you need a new device, especially if you feel the current one is working fine. There are a few ways to tell your device is outdated, from slow loading times to lack of storage. Here are 7 signs it’s time for a device upgrade: 

1. Is Your Device Slow and Laggy?

Slow performance is a major indicator. If your device takes an eternity to boot up, that might be a sign to get an upgrade. Apps that take too long to open can be really frustrating. Slow internet access could mean your gadget is getting older. 

Most of us use our phones, computers, and tablets for day-to-day activities. A slow device makes texting, sending emails, managing calendars, and doing work more difficult. If you can save time in your day with work and personal tasks, the cost of an upgrade may be worth it. 

2. Frequent Freezing and Crashing

Does your device freeze often? Crashes are another bad sign. If you see the spinning wheel a lot, your device might be struggling. These issues mean your device can’t keep up with today’s demands.

Freezing and crashing can impact your productivity. Imagine working on a document on your computer and losing everything when it crashes, or taking 20 minutes to type a simple email. This is why it’s important to have an up-to-date device. 

3. How’s Your Battery Life?

Battery problems are a clear upgrade sign. If your device dies quickly, it’s a red flag. Needing to charge multiple times a day is not normal. A healthy device should last most of the day on one charge.

Check to see if your battery is swollen. This is a safety hazard and should be dealt with immediately. If your device often overheats, the battery may be malfunctioning. These are some pretty serious issues that, in most cases, mean it’s time for a new device.

4. Is Your Storage Always Full?

Running out of space all the time? That’s a good indication that an upgrade is due. It is frustrating when you can’t install new apps. Constantly deleting photos and files is a pain. More storage is one great reason to upgrade.

5. Are You Missing Out on New Features?

New devices boast cool new features. If your device can’t get the latest updates, you’re missing out. Newer models often boast better cameras and screens. They also have faster processors and more memory.

Age plays a huge factor in device performance. Most smartphones last around 2-3 years, and laptops, perhaps 3-5 years. If your device is older than this, then it might be time for an upgrade. Older devices struggle with new software and apps.

6. Are Repairs Costing Too Much?

Repairing old devices can be costly. If the repair costs are high, upgrading may be wiser. Sometimes, the repair costs are almost equal to a new device. In such cases, it is often better to buy a new one.

Since older devices usually go for less on the market, repair costs can add up quickly. For example, if you break the screen on your iPhone X, it can cost more than $300 to repair it. An iPhone X can be purchased for around $175. These repair costs are more than the value of the actual device.

If you’ve had it for a while, you may have paid closer to $1,000 at the time of release. When you combine what you spent on your current device with any repair costs, you’ll notice it’s much better to upgrade. 

7. Does Your Device Support the Latest Software?

Older devices often can’t run new software. This may be a security risk and also means you miss new features. Consider upgrading if your device can’t update to the latest OS.

Old software has security holes in it. Your data can easily be compromised by this kind of threat. Most hackers usually attack those gadgets operating on older, obsolete systems. This is why it’s important to keep your devices updated. 

If you keep an old device around, your data becomes vulnerable. You won’t be protected by the latest security patches. A new device running on the latest update is the safest option.

 

Ready for a Fresh Start?

If you have been noticing these signs, then that is probably the time for an upgrade. The new device will make your digital life easier, more fun, and a bit safer. Think about your needs and budget in choosing a new device.

Don’t wrestle with an older, slower device; upgrade to one that will serve you much better. Your increased security and productivity will thank you in the future. If you need help choosing a new device, contact us today.

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This Article has been Republished with Permission from The Technology Press.